RATE GUARANTEE, TERMS & DEADLINES

Paying Participants:

Initial Deposit

In order to secure space on the trip, a $500.00 deposit is required at the time of booking. This deposit is non-refundable once paid.

Interim Deposit

In order to secure your group air block, an interim deposit of up to $1000.00 may be required 120 days prior to departure date

Final Payment

Final payment for all portions on the package outlined above must be paid in full 90 days prior to each tour. Failure to pay in full by this date may result in certain services not being available. Those who sign up past the final payment due date are required to pay the full trip amount at the time of booking.

Deviations

Any changes and/or significant modifications to your trip package 0 – 60 days prior to your tour departure date will incur a $50 change fee (plus the cost of any additional items) and will result in the delay of your travel documents.

Land Only Participants

If you are a LAND only participant it is your responsibility to send a copy of your Air itinerary/Confirmation so that the tour director can keep track of your arrival and departure on land and make sure you are where you need to be. If your flights deviate from the group’s flights, private transfers are subject to charge.

Travel Insurance

Travel Insurance is highly recommended. We offer Travel Guard Insurance at competitive group rates. You can purchase travel insurance within 14 days of making your deposit on the tour.

Travel Documents

You can expect your final travel documents three weeks prior to your departure date unless otherwise noted.

Mobility

It is your responsibility to make Cara Group Travel aware of any mobility issues you may have that could impact your ability to participate in the tour.

Cancellation Policy

AIR Cancellation:

From 100 to 91days prior to departure: Penalty of 150 USD per cancelled seat.

From 90 days prior to departure: Penalty of 100% of the fare.

After air ticket is issued, it is non-refundable.

Any changes after ticketed will incur a ticketing fee.

LAND Cancellation:

Initial deposit will be non-refundable once paid

From 61 to 90 days prior to departure: $250 per person after deposit

From 60 to 30 days prior to departure: 50% penalty

From 0-29 days prior to departure: 100% penalty



Unforeseen Events

If for any reason beyond Cara Group Travel’s control, but limited to strike, labor disputes, accident, act of war, act of God, fire, flood or other emergency conditions, Cara Group Travel or one of its suppliers is unable to perform its obligation under this agreement, such non-performance is excused and Cara Group Travel and or suppliers may terminate the agreement without further liability of any nature, upon return of deposits paid. In no event shall Cara Group Travel and or suppliers be liable for consequential damages of any nature for any reason whatsoever.


Agent/Group Leader:

Minimum Numbers

All rates above are based on a minimum number of people travelling on the tour. If the number drops below this then we will have to review the package pricing.

Rate Guarantee

Upon the signature of your confirmed contract Cara Group Travel is willing to guarantee the package price against and increases in exchange rate or other market conditions.

Group Air

Airlines do not allow advance seat assignments for groups – they secure seat blocks for groups, and do not assign passengers to specific seats until airport check-in. Frequent flyer miles may be accrued on group flights. Upgrades are not allowed on Group Block Air – all upgraded tickets are a separate deviation from the Group Block and are only guaranteed upon instant purchase. Once the Group Block Air is ticketed (45 days prior to departure) – it is possible to contact Delta Airlines directly and request upgraded seats (this is subject to availability). All excess luggage fees are the responsibility of the passenger.

Final Rooming List

A final rooming list along with complete passport details for each traveler must be provided to Cara Group Travel 60 days prior to the tour.